Focus College COVID-19 Safety Plan

Recovery Plan

Step 1: Workplace Risk Assessment

Area Potential Risk Level Mitigation Measures
Classroom High
  • Lessening of time and the number of classes advertised as        well as limited seat capacity
  • Redesigned classrooms to preserve physical distancing (2m)
  • Blended learning delivery
  • Regular sanitization
Offices High
  • Required physical distancing
  • Work in individual offices
  • Meeting are held from distance on Microsoft Teams
  • Rotation Shifts
  • Regular sanitization
Student Lounge High
  • Temporary closed
Hallways High
  • Temporary closed
Staff /Faculty Kitchen High
  • Workers must wash their hands or use sanitation gel/wipes       before and after using the kitchen
  • Workers must avoid touching their face
  • Any shared tools such as utensils, glasses, mugs, and dishes must be cleaned in a dishwasher or hot soapy water after use. The dishwasher must be run every day, if used.
  • The kettle and coffee maker can be used but must be wiped down after each use with a wet, soapy paper towel or disinfectant wipe.
  • All surfaces touched in the kitchen should be wiped down after use.
Reception High Fill out the screening questionnaire
  • Sanitization station
  • Temperature assessment
  • Mandatory use of nonmedical face cover

Step 2: Implement protocols to reduce the risks

COVID-19 SYMPTOMS

The symptoms of COVID-19 are similar to other respiratory illnesses including the flu and common cold. They include:

  • Fever
  • Chills
  • Cough
  • Shortness of breath
  • Sore throat
  • Stuffy or runny nose

The virus that causes COVID-19 spreads in several ways, including through droplets when a person coughs or sneezes, and from touching a contaminated surface and then touching the face. Higher risk situations require adequate protocols to address the risk. The risk of COVID-19 depends on the amount of virus circulating in the community, which changes from place to place and over time. Community transmission is monitored by public health authorities in British Columbia.

Our workplace policies ensure that workers and others showing symptoms of COVID-19 are prohibited from the workplace. People who are prohibited from the workplace include anyone who has:

  • had symptoms of COVID-19 in the last 10 days
  • experienced new or mild cold or flu like symptoms
  • been directed by their Public Health Official to self-isolate
  • arrived from outside of Canada – must quarantine for 14 days
  • had contact with a confirmed COVID-19 case

Those who have been in contact with someone with a confirmed case must self-isolate for 14 days and monitor themselves for symptoms. For those who experience no symptoms (asymptomatic) may be able to work from home if requested. Sick workers will be asked to wash or sanitize their hands and go straight home.

Visitors are prohibited or limited in the workplace.

First aid attendants have been provided OFAA protocols for use during the COVID-19 pandemic. If a worker, student or visitor is severely ill (e.g., difficulty breathing, chest pain), call 911. All surfaces that have been contacted by the worker who has fallen ill must be cleaned and disinfected once the worker has left the office.

International students travelling to Canada will be presented with a COVID-19 Travelling to Canada Plan prior to departure from their home company. This comprehensive plan will include procedures from arriving at the airport to information about obtain COVID-19 Testing.

Our workplace COVID-19 guidelines ensure that workers, students and others who show symptoms of COVID-19 will be prohibited from entering the workplace.

Implementation of Guidelines

FOCUS College COVID-19 Guidelines
Anyone who has had symptoms

of COVID-19 in the last 10 days

Symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache. Person will be sent home.
Anyone directed by Public

Health to self-isolate

Persons will be asked to return to their residences for the self-isolation period.
Anyone arriving from outside of Canada or who has had contact with a confirmed COVID-19 case Must self-isolate for 14 days and monitor for symptoms.
Visitors are prohibited or limited in the workplace Visitors will only be allowed if the visit is necessary and an appointment is made prior to campus visit.
Staff
  • Sick workers will be asked to wash or sanitize their hands, will be provided with a mask and isolated.
  • The worker will be directed to return straight home. (Consult the BC COVID-19 Self-Assessment Tool or call 811 for further guidance related to testing and self-isolation).
  • If worker is severely ill (e.g., difficulty breathing, chest pain) call 911
  • Clean and disinfect any surfaces the ill worker has come in contact with.

 

Protection and Safety Measures Level

Measures Implemented

First Level Protection (Elimination)

  • Clean your hands at the sanitization station upon entering the campus. Masks are provided if the individual does not have their own.
  • Ensure you follow 6’ physical distancing protocols when in the office.
  • Staff are welcome to wear a mask while performing work for Focus College, whether inside or outside of the office, but there are instances where it is required.
  • Staff are encouraged to use the phone and Teams to conduct business with other staff members to limit physical contact.
  • Any shared equipment (fax machines and printers) should be sanitized after usage by the person who just used the equipment. Sanitation wipes need to be situated within close proximity to the equipment.
  • Limiting or prohibiting visitors: social distancing procedures will be followed.
  • Students will be allowed to attend onsite by practicing social distancing.
  • Classroom seating will be reduced to practice physical distancing, wherever possible.
  • Assigned seating will be in effect to ensure the same students are sitting together throughout multiple courses.
Second Level Protection (Engineering controls)

  • Masks need to be worn by all employees who are not in a self-contained office and are exposed to the public.
  • Masks must be worn if you are interacting with students that are visiting the campus and/or attending classes onsite. You may remove your mask when you are alone in your office.
  • Students must wear masks while on campus
  • All staff, students and guests should clean their hands at the sterilization center upon entering the college.
  • Students and visitors will be required to fill out a screening sheet upon entering the college for classes.
  • If screening identifies potential infection factors, the individual should immediately quarantine and be tested.
  • Focus College will be providing sanitation wipes and sterilizer throughout the office.
  • In use lighting will be turned on at the beginning of the day and turned off at the end of the day.
  • When using the washrooms, ensure you are washing your hands thoroughly before returning to the office and use the sanitizing spray in the washroom on all surfaces you have had contact with.
  • Staff should clean and sanitize the washrooms at least once per day, or more, depending upon usage.
Third Level Protection (Administrative controls)

Kitchen use
  • Workers must wash their hands or use sanitation gel/wipes before and after using the kitchen
  • Workers must avoid touching their face
  • Any shared tools such as utensils, glasses, mugs and dishes must be cleaned in a dishwasher or hot soapy water after use. The dishwasher must be run every day, if used.
  • The kettle and coffee maker can be used but must be wiped down after each use with a wet, soapy paper towel or disinfectant wipe
  • All surfaces touched in the kitchen should be wiped down after use.
  • Masks are not required as a social distancing measure, except when you are interacting with the student population or other customers while on campus.
Fourth Level Protection

Quarantining is used to keep someone who might have been exposed to COVID-19 away from others. Quarantine helps prevent the spread of the virus that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms.

Isolation is used to separate people infected with the virus (those who are sick with COVID-19 and those with no symptoms) from people who are not infected. Students will be isolated when they have a positive test result.

Contact Tracing will occur when a member of the Focus community tests positive for COVID-19. College staff will interview the person testing positive by phone to create a list of contacts potentially infected (those that meet all three criteria):

  • unprotected (no face-covering) in the 48 hours prior to symptoms or test
  • contact within six feet
  • contact lasting more than 15 minutes

Staff will endeavor to contact all people that have been in contact with the infected individual and will recommend they get tested and self isolate while waiting for their test results. The college will be in contact with provincial and/or community health authorities to report any suspected cases and develop a plan to reduce transmission. The college will also develop a plan with the community health authorities, care takers, family members, and/or billets, which includes ensuring the student has proper resources and support to remain isolated for the quarantine period, to support their physical and mental well being.

Focus College will also discuss the continued well-being of all staff at regular staff meetings and provide support to those individuals experiencing any sort of stress due to the COVID-19 pandemic.

 Step 3: Develop Policies

  • Created the necessary policies to manage our workplace, including policies around who can be at the workplace, how to address sickness that emerges at the working environment, and how workers can be kept secure in adjusted working conditions. Anyone who has had symptoms of COVID-19 in the last 10 days. Symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache.
  • Anyone directed by Public Health to self-isolate.
  • Anyone who has arrived from outside of Canada or who has had contact with a confirmed COVID-19 case must
  • self-isolate for 14 days and monitor for symptoms.
  • Visitors are prohibited or limited in the workplace.
  • We have a working alone policy in place (if needed).
  • We have a work from home policy in place (if needed).
  • Ensure workers have the training and strategies required to address the risk of violence that may arise as customers and members of the public adapt to restrictions or modifications to the workplace. Ensure an appropriate violence prevention program is in place.
  • Our policy addresses workers who may start to feel ill at work. It includes the following:
  • Sick workers should report to first aid, even with mild symptoms.
  • Sick workers should be asked to wash or sanitize their hands, provided with a mask, and isolated. Ask the worker to go straight home. [Consult the BC COVID-19 Self-Assessment Tool or call 811 for further guidance related to testing and self-isolation.]
  • If the worker is severely ill (e.g., difficulty breathing, chest pain), call 911.
  • Clean and disinfect any surfaces that the ill worker has come into contact with.
  • All faculty, staff, students, contractors and visitors must assess themselves daily for COVID-19 symptoms prior to accessing campus property.

The BC COVID-19 self-assessment tool is available online for conducting self-assessments: https://bc.thrive.health/.

Step 4: Develop communication plans and training

Focus College plan ensures that:

  • everyone entering the workplace, including visitors, understands how to keep themselves safe while at our workplace.
  • A training to ensure staff and others are trained in workplace policies and procedures. All workers have received Focus College policies for staying home when sick.
  • Posted signage at our campuses in Kelowna and Surrey, including occupancy limits and effective hygiene practices.
  • Managers have been trained to monitor employees and the workplace to ensure policies and procedures are followed.
  • Crisis communication plan is prepared to manage effective communications under any critical circumstances.
  • Higher management sends regular updates and reminders to staff, students and faculty.

Step 5: Monitor Workplace

  • We have a plan in place to monitor risks. We make changes to our policies and procedures as necessary.
  • Workers know who to deal with health and safety concerns.
  • When resolving safety issues, we will involve joint health and safety committees or worker health and safety representatives (or, in smaller workplaces, other workers).

 Step 6: Assess and address risks from resuming operations

  • We have a training plan for new staff
  • We have a training plan for staff taking on new roles or responsibilities
  • Have identified a safe process for clearing rooms and equipment that have been out of use, such as computer labs and classrooms.

Hygiene Responsibilities

Office staff will be responsible for wiping down their own workstations every day. Office staff will also wipe down public places that have been utilized by visitors and students and a daily basis. Cleaners come to the office weekly and clean all surfaces throughout the office and kitchen area. This will assist in increasing hygiene in the office. Please ensure you work area is as clutter-free as possible so that the cleaners can best sanitize and clean all surface areas.